Privacy Statement for Mentors

All participating alumni should read this privacy statement for the School of Chemistry alumni mentoring programme.

Information about you: how we use it and who we share it with

All personal information is held securely by the University and in accordance with Data Protection Law. The University will use the personal data you provide to administer the School of Chemistry Alumni Mentoring Programme. 

The information you provide will be shared with relevant staff within University of Edinburgh who are responsible for the School of Chemistry alumni mentoring programme, this includes staff from the School of Chemistry, The Careers Service and Development and Alumni. 

We will share the names, email address and programme details of your assigned student mentees with you, allowing you to contact them directly. By contacting them you are aware you will be sharing your email address. Email addresses should be shared for the sole purpose of the programme and should not be shared beyond each mentee/mentor group. Once you have contacted your mentee group, your group can then decide when and how you would like the mentoring sessions to take place (e.g., Zoom, etc.) during the duration of the programme. 

The University will also use your information to report on the programme to assess its success and make improvements for next year. With your permission, the University may also wish to use feedback both internally and externally for promotional purposes. This could apply to print and digital media formats including print publications, websites, e-marketing, posters, banners, advertising, film, and social media. 

We are using this information about you because as a volunteer for the programme we have a legitimate interest to do so. Your data will be held for 12 months following the completion of the programme, it will be kept in adherence with the University’s UK GDPR regulations. If you no longer wish to be a part of this programme, please email chemistry.alumni@ed.ac.uk.

The way we will process your data is closely outlined in our Privacy Statement on our website:

If you provide information that the University does not already hold, we will also add this to the University’s alumni records so that the University holds up-to-date information. You can read how we process personal data as part of your alumni record in our privacy statement:

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