Information about you: how we use it and who we share it with
All personal information is held securely by the University and in accordance with Data Protection Law. The University will use the personal data you provide to administer the School of Chemistry Alumni Mentoring Programme.
The information you provide will be shared with relevant staff within University of Edinburgh who are responsible for the School of Chemistry Mentoring Programme, this includes staff from the School of Chemistry, The Careers Service and Development and Alumni.
Your full name, the email address you signed up to the programme with (unless you have notified firstname.lastname@example.org of an alternative email address) and programme information (eg. BSc Hons Medicinal and Biological Chemistry Year 3) will be shared with your assigned mentor. Email addresses should be shared for the sole purpose of the programme and should not be shared beyond each mentee/mentor pairing. Any decision you make to share personal contact information with your mentor is done at your own discretion, and we take no responsibility for personal information shared.
Your assigned mentor will contact you by email. Once you have been contacted by your mentor, you will decide when and how you would like the mentoring sessions to take place (e.g., Zoom, etc.) during the duration of the programme.
The University will also use your information to report on the programme to assess its success and make improvements for next year. With your permission, the University may also wish to use feedback both internally and externally for promotional purposes. This could apply to print and digital media formats including print publications, websites, e-marketing, posters, banners, advertising, film, and social media.
Invitations to an online pre-mentoring guidance session for student/mentees will be sent through Microsoft Outlook and will be hosted on Microsoft Teams. Microsoft's privacy statement can be found on their website.
We are using this information about you because as a participant in the programme we have a legitimate interest to do so. Your data will be held for 12 months following the completion of the programme, it will be kept in adherence with the University’s GDPR regulations.
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If you no longer wish to be a part of this programme, please email: email@example.com.